Executive Assistant for Team Responsibilities Tracking

Remote, USA Full-time
Please Note: This role is a 100% remote employment opportunity with flexible hours. I’m a busy CEO of a growing organization, and I need a proactive Executive Assistant to help me bring order to chaos. You’ll help me maintain a clear “big picture” view of team responsibilities, make it easy to see what each person is responsible for, identify gaps, and draft job descriptions as we hire new roles. THE CHALLENGE Too many responsibilities are landing on my desk because they’re not yet assigned to others. To prioritize effectively and guide recruiting, I need a system that shows who owns what, what’s unassigned, and where gaps exist. THE ROLE You will track, organize, and maintain clear descriptions of responsibilities across the organization. This requires strong project management skills, comfort with multiple digital tools, and the ability to translate updates from meetings into a structured responsibilities matrix. KEY RESPONSIBILITIES Track Responsibilities – Build and maintain a detailed record of responsibilities for each team member, including unassigned tasks. Multi-Tool Management – Maintain responsibilities in 3 tools (e.g., Google Sheets, Notion, Airtable, Trello, Asana). Please suggest your top 3 in your application. Regular Updates – Meet with me 3–4 times per week to capture updates and refine the responsibilities matrix. (Initially daily until the system stabilizes.) Responsibility Gaps – Highlight missing or unassigned responsibilities and areas that need delegation. Job Description Writing – Draft clear job descriptions when new roles are identified. IDEAL CANDIDATE Highly organized, detail-oriented, and proactive. Experience as an Executive Assistant, Project Coordinator, or similar role. Skilled with productivity tools (Notion, Google Workspace, Airtable, Asana, Trello, etc.). Strong writing skills for documentation and job descriptions. Comfortable creating and maintaining a structured responsibilities matrix for multiple team members. APPLICATION REQUIREMENTS Provide a short introduction about your relevant experience. Recommend 3 tools you would use to maintain the responsibilities system and explain briefly why each is well suited for showing responsibilities and gaps. Share an example of a project where you organized responsibilities or created a structured tracking system. Job Type: Part-time Pay: $15.00 - $25.00 per hour Expected hours: No more than 20 per week Work Location: Remote Apply tot his job Apply To this Job

Apply Now

Similar Jobs

Independent Contractor – Promoter & Business Development

Remote, USA Full-time

Stocker

Remote, USA Full-time

Sales Associate-8140 Upper Darby, PA 19082

Remote, USA Full-time

Personal & Executive Assistant (Remote Contract | Strategic | Confidential)

Remote, USA Full-time

Quality Assurance Reviewer

Remote, USA Full-time

Medical Assistant - Remote

Remote, USA Full-time

Customer Service Associate - Work from Home

Remote, USA Full-time

Patient Engagement Specialist - Central Team (Remote)

Remote, USA Full-time

Internet Rater - English (United States)

Remote, USA Full-time

US-Based - Remote - Customer Support Agent

Remote, USA Full-time

Cloud Engineer

Remote, USA Full-time

Experienced Full-Time Remote Customer Service Representative - Bilingual Spanish/English for a Global Leader in Exceptional Customer Experiences and Tech-Powered Innovation

Remote, USA Full-time

Lead Lifecycle Campaign Planner

Remote, USA Full-time

Pharmacist - Ambulatory Care (Fort Wayne, IN)

Remote, USA Full-time

Critical Power Field Technician (UPS Engineer)

Remote, USA Full-time

Entry-Level Remote App Testing and Data Entry Specialist – Flexible Hours and Comprehensive Training Provided

Remote, USA Full-time

Change Management Subject Matter Expert

Remote, USA Full-time

Experienced Full-Time Chat Support Specialist - Amazon Remote Customer Service Representative - Work From Home Opportunity

Remote, USA Full-time

Medicare Agents – 100% T65 LEADS / All LEADS are 1st Time Medicare Enrollments -- $150k+

Remote, USA Full-time

Data Entry Jobs No Experience Work From Home – Amazon Store

Remote, USA Full-time
Back to Home