Remote Administrative Coordinator

Job Summary HubSpot is looking for a highly organized and detail-oriented Remote Administrative Coordinator to support our global teams with day-to-day administrative operations. The ideal candidate will play a crucial role in ensuring the smooth execution of internal processes, assisting with scheduling, communication, document management, and other administrative tasks. This role is perfect for a proactive professional who thrives in a dynamic, fast-paced, and fully remote environment. Key Responsibilities Provide administrative support to multiple departments and senior leaders within HubSpot. Manage calendars, coordinate virtual meetings, and handle travel arrangements (where applicable). Maintain and organize digital files, records, and databases with a high level of accuracy. Prepare reports, presentations, and correspondence on behalf of management. Track project timelines, deadlines, and deliverables to ensure operational efficiency. Handle internal communications and assist in coordinating virtual team events. Support onboarding and offboarding processes for new employees or contractors. Collaborate with cross-functional teams to improve administrative workflows. Ensure confidentiality and compliance with company policies and data protection standards. Required Skills and Qualifications Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience). Proven experience as an administrative coordinator, executive assistant, or similar role. Strong proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides, Calendar). Excellent written and verbal communication skills. Exceptional organizational and time-management abilities. High attention to detail and accuracy. Ability to handle multiple tasks and prioritize effectively in a remote work environment. Strong interpersonal skills and a professional demeanor. Experience Minimum of 2–4 years of administrative or coordination experience, preferably in a technology or SaaS-based organization. Prior experience working remotely with distributed teams is highly desirable. Working Hours Flexible working hours with availability to collaborate across multiple time zones (EST preferred) . Full-time, remote position with opportunities for hybrid collaboration when needed. Knowledge, Skills, and Abilities Deep understanding of remote work tools such as Slack, Zoom, Trello, and Asana. Knowledge of office management systems and procedures. Ability to maintain discretion when handling confidential information. Strong problem-solving skills with a proactive and solution-oriented mindset. Adaptability to changing priorities and new technologies. Benefits Competitive salary package with annual performance bonuses. Comprehensive health, dental, and vision insurance. Flexible paid time off and wellness days. Home office stipend and technology support. Professional development and learning reimbursement programs. Inclusive, diverse, and collaborative work culture that values employee growth. Why Join HubSpot At HubSpot, we believe in creating a workplace where employees feel empowered, connected, and supported. As a Remote Administrative Coordinator , you’ll be part of a team that values innovation, transparency, and continuous improvement. You’ll contribute to the efficiency of a globally recognized company that’s redefining the way businesses grow and connect with customers. Join us and experience a culture built on trust, flexibility, and impact. How to Apply Interested candidates should submit their updated resume and a brief cover letter highlighting relevant administrative experience through the HubSpot Careers Portal . Shortlisted applicants will be contacted via email for the next steps in the recruitment process.