Manager, Payments

About Us Hungryroot is your partner in healthy living. We get to know your lifestyle, budget, health objectives, and preferences, and we recommend and deliver nutritious groceries, easy recipes and essential supplements for you and your family. It’s the easiest way to eat healthy, achieve your goals, save time at the store and in the kitchen, and live a healthy (and delicious) life. Founded on the belief that food is the foundation of health, convenience should not mean compromise, and we’re all unique in how we eat and live, Hungryroot is building a future in which healthy living is easy and enjoyable. We are a distributed team built on top talent from over 28 states across the U. S. While we have a headquarters in New York City, we support employees working from wherever they are based. We believe in fostering team connection and collaboration across all of our employees' locations. Expect to attend regular team building events and an annual company retreat. Expect to be treated like an owner who cares about our common goal, not someone who has to clock in and out of work. About the Role Hungryroot is seeking a Payments Manager to oversee Accounts Payable and Payroll administration. This role is responsible for ensuring the accurate and timely payment of the company’s vendors and employees while maintaining strong financial controls. We are looking for a well-organized individual with excellent attention to detail, strong problem-solving skills, and the ability to prioritize and manage multiple responsibilities in a fast-paced environment. Responsibilities Accounts Payable Operations Oversee the full-cycle accounts payable process, ensuring accurate and timely processing of invoices and vendor payments. Manage vendor relationships, including reconciliation of statements, resolution of discrepancies, and negotiation of payment terms. Maintain the accounts payable ledger, aging and ensure accuracy of financial data. Payroll Administration Oversight Oversee payroll operations for a distributed US-based workforce, ensuring timely and accurate processing of employee compensation, benefits, and deductions. Ensure compliance with federal, state, and local payroll tax requirements and reporting obligations. Manage the relationship with payroll system provider (Ceridien Dayforce) and internal People team partners to resolve issues and improve processes. Implement and maintain controls to safeguard payroll accuracy and employee data security. Employee Expense Oversight Oversee employee expenses related to the company. This includes both expense reimbursement and corporate card management. Ensure employees are submitting expenses in a timely manner based on deadlines set for month-end close. Manage the relationship with the expense system provider (SVB) to resolve issues and improve processes. Compliance & Reporting Ensure compliance with company policies, GAAP, and regulatory requirements (including preparation and filing of annual 1099s). Implement and monitor internal controls to safeguard company assets and support SOX readiness. Prepare and analyze AP and payroll reports to support financial decision-making. Support month-end close processes, provide documentation for audits, and support cash forecasting. Leadership & Process Improvement Supervise and mentor AP and payroll staff, fostering a culture of accuracy, accountability, and continuous improvement. Identify and implement process enhancements, leveraging automation, AI and systems to improve efficiency and scalability. Serve as the escalation point for complex vendor, employee, and internal payment inquiries. Cross-Functional Collaboration Collaborate with our broader Finance leadership to optimize budgeting, reporting, working capital and strengthen financial operations. Partner with our People team to ensure alignment on employee data and onboarding & offboarding process flows. Work closely with bill approvers across the organization to help ensure timely payment of bills, as well as the accuracy of billings compared to budget. Qualifications Bachelor’s degree in Accounting, Finance, or related field. 5+ years of experience in Accounts Payable, Payroll, or related finance function, with proven leadership and supervisory experience. Strong understanding of accounting principles, payroll compliance, and financial controls. Experience overseeing payroll administration for a distributed workforce; familiarity with payroll systems and outsourced payroll providers. Proficiency in ERP systems (NetSuite required) and advanced Excel skills; experience with financial automation tools a plus. Proficiency in AP software and tools, including 3-way match capabilities (Tipalti experience preferred) Demonstrated success in vendor management, negotiations, and building strong business relationships. Strong analytical, problem-solving, and process improvement skills. Excellent communication, interpersonal, and team leadership abilities. Highly organized, detail-oriented, and able to manage competing priorities under tight deadlines. Ability to handle sensitive and confidential employee and financial information with discretion. Perks & Benefits Remote-first: work from home, work from our NYC office, work from anywhere in the US. You decide! Equity stake Unlimited vacation policy Universal paid parental leave Monthly Hungryroot credit for delicious, healthy groceries Comprehensive health, vision, dental, and life insurance Wellbeing benefits including One Medical, Spring Health, LiveHealth, Rightway care concierge, and more 401k A work from home stipend to support your initial home-office setup Expected Pay Range: $110,000-$130,000 #LI-REMOTE The employer will not sponsor applicants for work visas. Our mission to help make healthy eating easy, accessible, and joyful is better served by a diverse workplace. We are a proud Equal Opportunity Employer committed to building an inclusive workplace. We have zero-tolerance for harassment or discrimination. We do not discriminate on the basis of any protected class. Apply to this Job