Legal Billing Specialist

Bond, Schoeneck & King, PLLC is a law firm with 300 attorneys seeking a full-time Billing Specialist to support their Accounting Department. The role involves preparing client pre-bills, coordinating invoice processes, and ensuring accurate billing practices with a focus on customer service. Responsibilities Prepare and edit client pre-bills with accuracy and attention to detail Coordinate the distribution of pre-bills and follow up with attorneys to ensure timely review, processing, and generation of client invoices Respond promptly to attorney and client billing requests, ensuring all inquiries are addressed in a professional and efficient manner Conduct monthly reviews of Work in Process (WIP) aging and follow up to guarantee accounts are billed without delay Ensure that the Client Management System is up-to-date with name, address, billing group/formats, etc Review Unapplied and Retainer accounts monthly and ensure timely application to client accounts Assist with special projects as assigned, demonstrating flexibility and initiative Perform additional duties as required Skills Legal background required, with a solid understanding of billing practices in a law firm or professional services environment Strong analytical skills required, with the ability to identify discrepancies and ensure accuracy in financial records Proficiency in Microsoft Excel and Word; advanced skills in data management and reporting are advantageous Excellent written and verbal communication skills required, with the ability to interact effectively with attorneys, clients, and colleagues Collaborative team player who can also work independently, demonstrating initiative and accountability Customer service–focused mindset 1–2 years of billing processing experience preferred, with demonstrated ability to manage complex billing cycles Experience with the Aderant Accounting System preferred; familiarity with other legal billing platforms is a plus Company Overview Bond is a full-service law firm counseling individuals, companies, not-for-profits and public sector entities in a wide spectrum of practice areas. It was founded in 1897, and is headquartered in Syracuse, New York, USA, with a workforce of 201-500 employees. Its website is Company H1B Sponsorship Bond, Schoeneck & King PLLC has a track record of offering H1B sponsorships, with 27 in 2025, 35 in 2024, 38 in 2023, 40 in 2022, 24 in 2021, 49 in 2020. Please note that this does not guarantee sponsorship for this specific role.