Executive Assistant

Supporting a Successful Executive Business Coach Are you ready to be the strategic right-hand to a high-performing executive coach who's systematically optimized every aspect of their business and life? We're seeking an exceptional Executive Operations Assistant who doesn't just respond to needs—but anticipates them. This isn't your typical support role. You'll be deeply integrated into the strategic operations of a successful coaching business, working alongside an executive who demands excellence and delivers extraordinary, life-changing results for clients. The Role As Executive Operations Assistant, you'll serve as the operational backbone that enables peak performance. You'll be one step ahead at all times, thinking through what needs to happen before it's even requested. You are extremely proficient at research and analysis, synthesizing data and then presenting the best option. This role requires someone who thrives in a fast-paced, high-standards environment where precision and proactive thinking are non-negotiable. Core Responsibilities Business Operations Manage business financial operations and logistics seamlessly, developing and executing automations to limit manual work Identify and institute hiring channels for contractors (e.g. social media marketers) and lead communications for maximum impact Implement and optimize business processes and systems to ensure efficiency Client Management Execute clear, proactive, timely communication with clients Create clear communication templates for common situations Manage end-to-end client journey Technical Systems Management Master-level proficiency for complex database and workflow management, with deep understanding of functional system building commonly found in Notion, ClickUp, AirTable Develop SOPs for system building that is easily understood and repeatable, maintaining personal library of templates/checklists Integration and optimization of various productivity apps and tools Strategic Planning & Execution Transform planning sessions into actionable, time-blocked calendar items Develop and implement feedback loops for continuous process improvement Proactively research, evaluate, and implement new tools , systems and automations for operational excellence Personal Executive Support Complete ad-hoc tasks while maintaining confidential information with absolute discretion Schedule & Availability Core Hours: 12:00 PM - 8:00 PM PDT High Degree of Flexibility Required: This role demands exceptional availability, including weekends when needed. You must be able to adapt to the executive's dynamic schedule and urgent priorities. Working Style: Default is synchronous co-working sessions via Zoom, with autonomous execution during offline hours. You'll be expected to work independently on assigned projects while maintaining constant communication and updates. Required Qualifications Technical Excellence Multi-app fluency with rapid adoption of new tools and strong data analysis, in particular extensive experience with current tool stack: Notion, Zoom, Otter, Slack Core Competencies Exceptional written and verbal communication in English Proactive thinking - you anticipate needs before they're expressed Obsessive attention to detail with little tolerance for repeated errors High execution speed without compromising quality Systems thinking approach to process optimization Absolute confidentiality and professional discretion Personal Attributes Ultra-responsive and professional communication style Adaptable to changing priorities and urgent requests Self-directed with strong autonomous work capabilities Process-oriented with love for detailed SOPs and optimization Growth mindset with eagerness to learn and improve continuously Do Not Apply If… You are easily offended by direct language. You are not assertive or confident. You are not fluent in complex database systems. Compensation & Growth Starting Salary: $13/hour with rapid progression opportunities Performance-Based Increases: Up to $25/hour based on excellence and impact Full-time, remote commitment: 40+ hours per week (60-70 hours preferred) in a remote environment What You'll Gain (The Real Benefits) This isn't just a job— it's accelerated business education working directly with a high-performer who's cracked the code on systematic success. Business Mastery Inside access to how a successful coaching business actually operates (not theory—reality) Real productivity systems that actually work (beyond productivity theater) Decision-making frameworks used by high-performers Professional Development Strategic thinking skills developed through daily exposure to high-level decisions Network access to high-impact entrepreneurs, executives, and organizations Process optimization mastery that's valuable across any industry Personal Growth High-standards mindset through working in an excellence-driven environment Systematic approach to personal and professional optimization Performance psychology insights from working with a successful coach Application Requirements To be considered, you must demonstrate: Portfolio showcasing complex database and automation work Specific examples of proactive systems you've created or optimized Communication samples showing clarity and professionalism Availability confirmation for core hours and flexible scheduling To apply, click here . Apply If This role is perfect for someone who: Gets energized by supporting high-performers Loves creating systems that eliminate friction Wants to learn business operations from the inside out Thrives in a demanding, growth-oriented environment Values the opportunity to absorb proven success strategies This is not a traditional job—it's a strategic partnership that will accelerate your professional development while contributing to meaningful impact in the lives of coaching clients worldwide. Apply here . Serious candidates only. This role requires total commitment to excellence and availability that matches the dynamic needs of a successful executive coach. Please mention the word **PLEASED** and tag RMjYwNzo1MzAwOjIwZDo3ZDAwOjo= when applying to show you read the job post completely (#RMjYwNzo1MzAwOjIwZDo3ZDAwOjo=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.